Rental Agreement Format in PDF & Word | Download Free Templates
- How to draft a rental agreement using free templates (PDF/Word)
- Documents required for rental agreement registration
- Common mistakes to avoid when renting out property
- Downloadable rental agreement templates for various needs
Looking for a rental agreement format in PDF or Word? Whether you are a landlord or tenant, a properly drafted rent agreement is an essential legal document that defines the terms of property rental. A valid rend deed ensures transparency and protects the interests of both parties, helping to avoid future disputes.
In this tutorial, you will find free lease agreement templates, a simple rental agreement sample, and step-by-step instructions on how to create and register a house lease agreement.
Rental Agreement – What Is It?
A rental agreement or rent deed is a legally binding document signed between a landlord and tenant. It outlines the terms and conditions of renting a residential or commercial property. The Tenant is the person who takes temporary possession of the property by paying an agreed monthly rent. Whether you are renting a flat, house, or office space, a well-drafted rental agreement format ensures smooth tenancy and prevents legal conflicts.
Essential Contents to Include in a Rental Agreement
The contents of a rental agreement may slightly vary depending on local laws and individual agreements. However, a valid rental agreement format must include the following:
- Full names and addresses of landlord and tenant
- Description and address of the property
- Monthly rent and payment date
- Security deposit details and refund conditions.
- Lease duration, commonly 11 months for residential agreements.
- Responsibility for utility bills like water, electricity, and gas
- Terms related to maintenance and minor/major repairs.
- Termination notices period and renewal procedures.
- Signature of both parties and witnesses
- Access to shared facilities such as gym, swimming pool, etc.
- Rules and restrictions, including pet policy, noise rules, and penalties
- Availability and identification of parking space, if applicable
- Protocols for handling tenant repair requests and emergency maintenance
Step-by-Step Procedure to Make a Rental Agreement in India
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Create a draft using any one rental agreement template we provided here. Both the owner (landlord) and the tenant should carefully review the agreement and suggest any necessary changes.
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Once finalized, print the agreement on non-judicial stamp paper of appropriate value (varies by state). You can obtain this from a licensed stamp vendor or through e-stamping services via the Sub-Registrar's office.
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Ensure the landlord, tenant, and two witnesses sign the agreement on all pages. Signatures must be done in ink, and initials may be added for validation.
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If the rental term exceeds 11 months, it is mandatory to register the rental agreement at the Sub-Registrar's Office under the Registration Act, 1908. This ensures legal enforceability.
Note: According to the Registration Act of 1908, registration of a rent agreement is required only when the rental duration is 12 months or more. For agreements of 11 months or less, registration is optional but still recommended for added legal protection.
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Make photocopies of the signed or registered rental agreement. Give one copy to the tenant, and retain one for the landlord’s records. This helps in future references and dispute resolution.
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Documents Required for Registration of Rent Agreement
To register a rental agreement at the Sub-Registrar’s Office, the landlord, tenant, and witnesses must submit the following documents:
- Original rental agreement printed on valid e-stamp paper
- Two passport-sized photographs of both landlord and tenant
- Identity proof of both parties – Aadhaar Card, PAN Card, or Voter ID
- Proof of property ownership – latest property tax receipt, sale deed, or utility bill
- ID proof of two witnesses – Aadhaar, PAN, or any government-issued ID
Terms and Conditions Commonly Included in a Rent Agreement
A valid rental agreement format includes specific clauses that define the rights and responsibilities of both the landlord and tenant. Below are the essential terms that should be included in every rent deed or lease agreement template:
| Term | Description |
|---|---|
| Duration | Specifies the period of the rental agreement (e.g., 11 months, 1 year) including start and end dates. |
| Rent | Monthly rent amount, due date, mode of payment, and penalties for late payment. |
| Security Deposit | Deposit amount, purpose, and conditions for refund or deduction at the end of the lease. |
| Terms of Use | Purpose of property use (residential or commercial) and usage restrictions such as subletting or modifications. |
| Utilities | Clarifies which utilities (electricity, water, gas, etc.) are included and which are to be paid by the tenant. |
| Insurance | Whether tenant needs to insure the property (common in commercial rental agreements). |
| Repairs & Maintenance | States who is responsible for maintenance and repairs—landlord or tenant. |
| Termination | Defines how the agreement can be terminated, notice period required, and settlement process (e.g., refund of deposit). |
Recommended Rental Agreement Templates (Free Downloads)
| Template Name | Format |
|---|---|
| Haryana Govt Land Record Official Rent Agreement Format | PDF / Word |
| Simple 11-Month Residential Rent Agreement | PDF / Word |
| Commercial Lease Agreement Template | Word |
| Fully Furnished House Rental Agreement | Word |
| Leave and License Agreement Format | |
| Room Rent Agreement (PG/Hostel) | Word |
| Long-Term Lease Agreement (1+ Years) | Word |
| House Rent Agreement with Maintenance Clause | Word |
| Rental Agreement with Pet Policy | PDF / Word |
This content is for informational purposes only. Please consult a legal expert to ensure your rental agreement complies with local laws.
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B. Nironjan
B. Nironjan is a skilled full-stack web developer, content creator, and educator. He specializes in building scalable web applications and simplifying complex tech and education topics. He also writes engaging articles on technologies and education news.